How to Analyze Your Reports for a Stronger Future

As a service provider, you already know that analyzing performance reports is critical to your success. However, understanding how to use that data to make informed decisions can be overwhelming. In this article, we’ll go through how reports can impact CSR and sales teams, what you can do with the information you gather and how to implement changes based on your findings.

We recently created a checklist and employee scorecard to help businesses like yours understand how they’re doing in terms of call center industry metrics. The checklist points out industry-standard metrics for Average Handle Time (AHT), First Call Resolution (FCR), Customer Satisfaction (CSAT) and more.

By analyzing these metrics and identifying areas for improvement, businesses can improve the performance of their call centers and provide better service to their customers. 

Let’s go through a few examples of how to analyze FCR, CSAT and AHT: 

  1. FCR measures the percentage of calls that are resolved on the first call. A low FCR can indicate that representatives are not properly equipped to handle customer issues, resulting in additional calls and increased wait times for customers. To improve FCR, businesses can provide representatives with more comprehensive training to improve their problem-solving skills and provide the necessary tools and resources to handle customer issues.
  1. CSAT measures the level of satisfaction that customers have with the service they receive. A low CSAT score can indicate that customers are dissatisfied with the level of service, resulting in lost business and negative reviews. To improve CSAT, businesses can focus on providing exceptional service, ensuring that representatives are properly trained, and addressing any issues that customers may have in a timely and effective manner. By implementing a call-back system and improving CSAT, businesses can ensure that customers are satisfied with the service they receive, resulting in increased customer loyalty and improved business performance.
  1. AHT measures the amount of time it takes for a representative to handle a call from start to finish. A high AHT can indicate that representatives are not efficient in handling calls, resulting in longer wait times for customers. To improve AHT, businesses can provide representatives with additional training to improve their efficiency and reduce call time.

Let’s discuss the impact of reporting 

Reports can provide valuable insights into the performance of your business, highlighting areas where you’re excelling and where there’s room for improvement. You’re going to need easy access to important information to help you make those informed decisions that will drive your business forward. Additionally, analyzing your reports allows you to identify trends, which can help you predict future outcomes and prepare accordingly.

So, what can you do with the information you gather? 

One of the most significant benefits of analyzing reports is the ability to make data-driven decisions. For example, if you notice that sales are declining in a particular area, you can use that information to adjust your strategy and target a different audience. Similarly, if you notice that customers are frequently complaining about a particular aspect of your service, you can focus on improving that area.

It’s essential to remember that analyzing your reports isn’t just about identifying areas for improvement; it’s also about recognizing your strengths and leveraging them to your advantage. If you’re seeing a significant uptick in sales in a particular region, you can focus your efforts there and build upon that success.

Taking action based on your reports

Once you’ve identified areas for improvement, it’s time to implement changes based on your findings. This can involve everything from tweaking your marketing strategy to reevaluating your CSR practices. By communicating your findings with relevant parties and setting targets to measure progress, you can ensure that your efforts are paying off.

To make the most of your reports, it’s essential to follow best practices for analyzing data. This includes being consistent in your data collection and analysis, keeping your reports simple and concise, and using visuals to aid understanding. By doing so, you’ll ensure that your findings are clear and actionable.

In Conclusion 

Analyzing reports is critical for service businesses looking to drive success. By understanding the impact of reporting, what you can do with the information you gather and how to implement changes based on your findings, you’ll be well on your way to achieving your goals. Remember to follow best practices for analyzing data, and don’t be afraid to use your reports to your advantage. With the right approach, you can turn your data into a powerful tool for success.

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